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School Policies



Bullying, by its very nature and the ill will and hurt it produces, is an un-Christian and cruel act and is prohibited at Hebron Christian College. The very opposite is promoted: "Love thy neighbour as thyself". All members of the school community have a right to feel safe and secure at all times.


Bullying is defined as aggressive behaviour that has the intent to hurt another person or intentionally exclude them, it is often repeated, persistent, involves someone getting hurt or being excluded and the person doing the bullying gaining enjoyment from seeing the distress of another.
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1. To help staff identify bullying when and where it occurs.
2. To provide clear procedures to deal with bullying.
3. To teach all staff these procedures.
4. To teach students and staff how to relate to others without the need to bully.
5. To support and restore those who have experienced bullying.
6. To provide a safe and happy school environment.


* Staff and students will be taught the nature of bullying, how to recognise the signs of bullying and also the effect bullying can have on a person, particularly a child.
* Staff members will be expected to be vigilant in noticing bullying either in the classroom or the playground.
* When bullying is identified, staff must investigate every incident and follow procedures to deal with it.
* Students will be given clear guidelines on how to respond if they are the recipients of a bully's attention.
* Students who are bullied will be offered support.


* The Principal will present and explain this policy to staff at staff meetings and require all staff members to follow the policy.
* The Principal and elected others will explain to staff the procedure to be followed in dealing with bullying and require all staff members to follow this procedure
* The Bullying Policy will be published in the School Family Information Booklet, in the Secondary School Handbook and referred to in the weekly school newsletters from time to time.
* Students will be told in classrooms and assemblies that bullying is prohibited at Hebron Christian College and children found to be bullying will be disciplined accordingly.


When bullying is identified, a staff member will undertake the following:
1) Interview the victim(s) and the bully(ies) and learn what happened, when it happened, the frequency and extent of the bullying and any other pertinent information.
2) Offer support, teaching and encouragement to the victim, being aware of psychological damage to the victim's self esteem Provide the victim with positive reinforcement and assist them to an understanding and belief that he/she does not deserve to be bullied.
3) Discipline the bully(ies) according to the severity of the bullying (see Primary Discipline Policy). Suggestions include:
i) Acknowledgement of bullying and offer of apology and request for forgiveness
ii) Exclusion from freetime or play
iii) Lunchtime detention or alternative tasks
iv) Home detention including letter to parent
v) Check with all parties concerned that things have improved after a week or agreed upon time.
4) Follow-up incidents of bullying by recording such on the student's Cumulative Record card. A student found to have bullied on more than one occasion will be sent to the Team Leader for discipline.
5) If bullying persists, arrange a meeting with the child and his/her parents where a written warning will be issued. The consequence of a third incident of bullying could be suspension or expulsion.
Ratified by the Trust Board 17/02/03


The total well-being of our children is of utmost importance to their continuing growth and development.

SafeA student has the right to have their needs met in a safe environment.
  • To ensure the safety and dignity of the child is paramount.
  • To provide staff with guidelines so that they can identify signs of abuse or neglect.
  • To provide procedures for dealing with cases of abuse or neglect.
  • To ensure students know guidelines so they can identify abuse or neglect and know who they can safely tell.
  • To provide guidelines to staff , volunteers and visitors on ways of acting appropriately towards children and to avoid a wrong perception of abusive behaviour
Child Abuse means the harming (whether physically, emotionally or sexually), ill-treatment, abuse, neglect or deprivation of any child or young person. (Section 2, Children and Young Persons Amendment Act, 1994).

Sexual abuse is any act or acts that result in the sexual exploitation of a child or a young person, whether consensual or not.
Physical abuse is any act or acts that result in inflicted injury to a child or young person.
Emotional abuse is any act or omission that results in impaired psychological, social, intellectual and/or emotional functioning, injury, and/or development of a child or a young person.
Neglect is any act or omission that results in impaired physical functioning, injury, and/or development of a child or a young person.

(Refer - "Breaking the Cycle - An Interagency Guide to Child Abuse" - Children, Young Persons and their Families Service) Guidelines
  1. Members of our school community will be expected to be receptive and sensitive to children, so that the children feel listened to and believed when reporting any of the types of abuse listed above.
  2. Staff will be provided, through the Policies and Procedures manual, with information about the identification of child abuse.
  3. Disclosure and/or identification of abuse will be treated seriously and immediately investigated
  4. Staff are to be aware of reporting procedures outlined in the Policy and Procedures manual.
  5. Abuse investigation will be treated confidentially and information released to only those people/agencies that require it.
  6. Children, parents and staff adversely affected by child abuse will be offered support and counselling.
  1. Staff suspecting abuse will inform the Team Leader of the suspected/alleged abuse and/or inform the School Nurse and Principal
  2. The Principal and/or School Nurse will liaise with outside support agencies as required.
  3. More serious cases of child abuse will be referred to the School Board
  4. Wherever possible, staff will have a witness present when listening to student's disclosure of abuse.
  5. Factual written records will be kept detailing all relevant information with dates and times. These records are confidential.
  6. The Principal, in consultation with the School Nurse, will determine whether outside support agencies (GP, School Health Nurse, Police, CYF, etc will be consulted/informed when child abuse is suspected /alleged.
  7. Any abuse involving a staff member, including violating internet policy (eg.accessing pornography), will always be referred to the School Board. The Board, in consultation with the Principal, will decide whether outside agencies need to be informed. If necessary, action will be taken in line with the relevant Employment Agreement and guidelines issued in the School's Trustees Handbook. This may include a stand down period or instant dismissal.
  8. Support will be made available to the child involved, the home, and the class teacher, using the most appropriate personnel (e.g. staff, Special Education Service, Health Nurse).
  9. Where a report is received by the school from someone outside the school, that person will be directed to contact a helping agency. If necessary the school may become involved.
  10. Guardians/Caregivers will be fully informed by the Principal in consultation with the statutory agency of alleged abuse, except when it is believed that the child could be put at risk.
  11. Any agency involved in a case will be responsible for communicating further information to the parents.
  12. Periodic training will be offered to appropriate staff on identifying and reporting abuse. Refer "Breaking the Cycle - An Interagency Guide to Child Abuse". Children, Young Person's and their Families service.


Road safety is an aspect of the children's education, which is a shared responsibility between the school and the parents. It should ensure the safe arrival of the children to/from Schoo.

  1. To ensure the safety of our children as they travel to and from the school.
  2. To encourage children to take responsibility for their own personal safety while on or near the road.
  3. to ensure there are rules and guidelines for all methods of transport children may be using while in our care at school.
  4. To encourage Police visits to reinforce safety procedures.
  • Children are encouraged to follow the safest route to and from school.
  • Children must walk on the footpath where one is available
  • Children in junior classes are given training on the correct way to walk on and cross the road, using such programmes as Stepping Out.
  • No child to ride a bike to school under the age of 10yrs unless accompanied by an adult.
  • All children are to wear a cycle helmet correctly fitted and fastened as legally required.
  • Children in senior classes are given instruction / training on safe cycling using programmes such as 'Riding By'/ 'Out and About'.
  • Bicycles to be parked between the Main Block and the Artroom
Bus Safety
  • Buses hired for school trips must have adequate seating for the number of children being carried on the bus (Y0-3 = 3 children per seat Y4-8 = 2children per seat)
  • On school trips, at least one teacher must accompany each bus and must ensure all children are accounted for
  • Children are given instruction as required on general bus rules, emergency procedures and conduct expected when boarding or leaving the school bus.
Car Safety
  • Children will be instructed in correct procedures for travelling in a car.
  • Where private vehicles are used for a school trip the school is to have procedures to ensure that seatbelts, licences and warrants comply with the law. Drivers must be over 18 years of age.
  • Senior secondary students can travel to and from school using their own motor car or motorcycle only with the permission of the Principal. A current Learner's or Restricted licence must be held and all requirements adhered to. Student drivers are not permitted to carry passengers although sibling passengers may be permitted if a request in writing is received from the driver's parents. Vehicles must be parked in designated places


Smoking cigarettes, pipes, cigars, etc. is a habit that more and more people and professional medical people are regarding as not only dangerous but lethal not only to the smoker but to people living or working with a smoker. It is also seen as a waste of money. From a Christian point of view, smoking defiles the body which the Bible says is the temple of the Holy Spirit. Smoking, therefore, can only be regarded as a detestable and destructive habit which should be totally avoided by Christians of any age.

  • Hebron Christian College will comply with the Smokefree Environments Act 1990 and provide a totally smoke-free environment. Students and staff (teaching and non-teaching) will not smoke tobacco or any similar products anywhere within the buildings or grounds.
  • Organisations or individuals using school facilities will be informed of the school's Smoking Policy and must agree in writing to comply with this policy as a condition of use.
  • Contractors and others working within the school property are to be advised of the school's smoke-free policy and that the policy applies to them whilst on the property.
  • Smoke-free signs will be displayed at the main entrances to the school and in the school foyer.
  • Job applicants will receive a copy of the school's smoke-free policy upon receipt of their application.
  • Parents of new enrolments are to be advised of the school's smoke-free policy when enrolling their child(ren).
  • Both staff and students will be strongly encouraged to avoid smoking outside school hours.
  • This Smoking Policy will be reviewed in consultation with staff at least every twelve months.
  • Complaints with regard to this policy should be made in writing to the Principal or the School Safety Officer.
This smoking policy will be published in the School prospectus, in the Secondary School handbook and referred to in the weekly school newsletters from time to time.

Students found smoking during school hours or on school trips/camps, etc. will be suspended for 3 days and a school/parent conference will be organised gain agreement that no further smoking will take place. If there is a second infringement, another school/parent conference will be called and the pupil may be suspended again or expelled from the school.


Hebron Christian College staff and students should be protected from skin damage caused by harmful UV radiation from the sun, which can lead to skin cancer in later life. This policy is to be implemented in Terms 1 and 4.

As part of general SunSmart strategies, our school will:
  • Require children to wear the school legionnaire, baseball cap or bucket hats when they are outside (e.g. interval, lunch, sport, excursions and activities) during Terms 1 and 4.
  • Provide extra hats for children to borrow if appropriate.
  • Implement a "No Hat, Play in the Shade" policy in Terms 1 & 4.
  • Work with wider school community to promote students' use of SPF 30+ broad-spectrum sunscreen.
  • Encourage children to wear clothing that protects the skin from the sun (e.g. sleeves and collars).
  • Encourage staff to role model SunSmart behaviour, particularly the use of appropriate hats, within the school grounds and during outdoor school activities.
  • Regularly publicise and reinforce the SunSmart Policy, for example, through newsletters, parent meetings, student and teacher activities.
  • Inform parents of the SunSmart Policy at enrolment, especially the use of appropriate hats , clothing, SPF 30+ sunscreen, and encourage parents to practise SunSmart behaviour themselves.
Curriculum Incorporate SunSmart education and activities at all levels when delivering the curriculum.

  • Work towards developing and improving existing shade, particularly in areas where students congregate. Shade can be both built and natural (e.g. constructed shelter and trees).
  • Whenever possible schedule outdoor activities and sports events before 11am.
  • Organise outdoor activities to be held in areas with plenty of shade whenever possible.

Reinforcement and evaluation
  • Ensure ongoing assessment of SunSmart behaviour, shade provision, and curriculum emphasis.
  • Review of the SunSmart policy by the Board of Trustees and Principal at least every 3 years.

Suspension & Expulsion

  The Principal, or any person appointed to deputise for the Principal, may at his/her discretion suspend or expel any pupil.

Contractual Relationship as Basis for Suspension or Expulsion

Except for the requirement to notify the Secretary of Education, the provisions of the Education Act do not control suspension or expulsion of pupils in this private school.  The relationship between the students, parents and the School is a contractual one.  The School may suspend or expel a pupil when, in its judgement, the misbehaviour of the pupil is sufficiently serious.  Parents or the pupil may ask that any suspension or expulsion be reviewed.  The subsequent decision of the School is final. On enrolling, parents/caregivers sign a statement that they agree to these conditions.
In developing this policy on suspension and expulsion, the School has adopted some principles and practices similar to those of the Education Act as applied to state schools.  This in no way implies that the School is bound by those sections of the Act or by the general principles they give effect to.

Reasons or Grounds for Suspension or Expulsion

This power will be exercised for either one of three reasons:
  • A single incident or an on-going pattern of behaviour that is of such a nature as to be in wilful defiance of the School’s standards, incorrigible or grossly wrong behaviour, or defiance or gross disobedience of staff.
  • Conduct that is likely to have a seriously detrimental effect upon the safety, attitudes or conduct of other pupils, or is harmful or dangerous example to other students, or seriously undermines the conduct of classes or the standards of the School.
  • It is likely that the student, or other students, will be seriously harmed if the student remains at school.
It should be noted that illegal activity within or outside of the school (including possession of illegal drugs), the bringing of addictive materials including tobacco and alcohol to school, grossly immoral conduct such as defying the Bible’s standards of sexual conduct, assaulting staff or other pupils and conduct within or outside of the school that is likely to associate the school with people or standards of ill repute, may be expected to lead to expulsion.

Effecting a Suspension or Expulsion

Suspensions will be made where there is evidence that a pupil may be expected to remedy the behaviour to a degree that similar misbehaviour would not be repeated and the impact on other pupils is not such that a return to the school would undermine the standards of the School.
A suspension may be for a specified period of not more than five school days (not including the day on which the suspension was made), or for an indefinite period.  Any suspension may have conditions relating to a return to the School attached to it.
For a specified period suspension, the pupil may return to School at the end of the stipulated period, provided any attached conditions are met.  For an indefinite period suspension, the pupil may only return to School upon notice from the School and upon all attached conditions being met.
At the time of suspension, notice shall be given to the pupil and parents of any conditions for a return to School including the satisfactory completion of a conference with parents, Principal and pupil.  Suspensions for a specified period may be extended for an indefinite period where there is a failure to meet the initial conditions or where there is no satisfactory agreement reached at the conference.
A suspension may be made with view to expulsion:  this serves the purpose of allowing consultation over an issue that might be expected to lead to expulsion.


Expulsions shall be immediately effective from the giving of notice.  No application for reinstatement of an expelled pupil will be considered within the same School year, except that following any review provided for below, the expulsion may be rescinded at the discretion of the school.

Proper Investigation Before Suspension or Expulsion

In every case of suspension or expulsion, the Principal, a member of the School Board or his/her delegate shall properly investigate the event or events and all relevant circumstances surrounding it/them, including (if practicable) interviewing the pupil and inviting an explanation and comment from him/her.  A decision will be made on the basis of the information available to the Principal, the School Board or delegate at the time, taking due consideration of the principles above and of the previous conduct and situation of the pupil concerned.
When a suspension or expulsion is made, the pupil will be told of the fact, of the reasons for it and of the procedures that may follow.  Parents will be notified by phone if possible, and in every case by written notification within 24 hours.

Review of Expulsion or Suspension at Request of the Pupil or Parents

Within a week following suspension or expulsion, the pupil and/or his/her parents may request an interview with the Principal and/or a School Board member additional to an interview accompanying a suspension.  At such an interview the pupil and/or the parents may seek further explanation, and may make submissions as to any factor that should be considered.  At his discretion, the Principal may include in the conference any other staff member, or any parent of a pupil directly involved in the events leading up to or consequential to the suspension or expulsion.  The Principal and/or School Board representative will give due consideration to all submissions made, and will, within a week of the conference, advise that the original action is either confirmed or amended.  No reason need be given for the decision.

Internal Review of Suspension or Expulsion by School

Within a reasonable period of a suspension or expulsion being made, the Principal, the School Board and senior staff will review the expulsion, the procedures used, the events leading up to it and any subsequent issues.  This review should consider any practices or conditions within the School that should be changed in the light of the events.  The grounds for the action taken and the way in which it was taken may be reviewed, and may as a result be rescinded, amended or confirmed.

Notification of Secretary for Education

In line with the Education Act, every suspension or expulsion of a pupil under 16 years of age must be notified to the Secretary of Education.  The Principal shall give this notice to the nearest Ministry of Education Management Centre as soon as is practicable after effecting a suspension or expulsion.  Notice will give the name and address of the pupil, the date and nature of the suspension or expulsion, and a brief statement as to the reasons for the suspension or expulsion.

Rehabilitation of Suspended Pupils

The Principal has a Christian duty to ensure a suspended pupil is effectively rehabilitated into the school on his/her return.  That may require the provision of incidental or continuing guidance to the pupil and/or the involvement of staff and other pupils.  Special reports or records may be adopted to facilitate the provision of that guidance, the monitoring of the pupil’s rehabilitation and/or the reporting of the progress to parents.
The Ministry of Education has a legal duty to arrange for the enrolment in another school of any pupil suspended or expelled and not reinstated after a reasonable time.  The fact of the suspension or expulsion does not preclude the Principal from facilitating such and enrolment in another school where he judges that action to be appropriate, and the parents and pupil are willing to receive his help.

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